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Thanks for duplicating Podcast Guest Tracker. Keep every pitch, follow-up, and air date in one place.

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Never miss a follow-up or lose a pitch again. Streamline your entire podcast outreach, from initial show discovery to booked interviews, in one unified system.

• How to use this template
• Start here (5 minutes)

Show Directory: your shortlist of podcasts to pitch (and revisit later).

• Add shows you want to appear on, plus contact + quick fit notes.
• Use Stage to keep your outreach pipeline moving.
• Rule: 1 show = 1 row. Don’t create duplicates—update the existing show.

Show Directory

Outreach Pipeline: track every pitch, follow-up, booking, and air date.

• Create one entry per outreach thread (pitch → follow-ups → booked → aired).
• Keep Next action date filled so “what to do next” is always clear.
• Rule: Always link each outreach to a Show (don’t rely on “Show (legacy)”).

Outreach Pipeline

How to get results with this template

Weekly rhythm (5 minutes)

Follow-up loop

Glossary